This Privacy Policy (this “Policy”) describes certain policies of RealtyMonX (collectively, along with our affiliates, “we”, “our” or “us”) on how we may collect, process, use, store, share, and disclose Personal Information (defined below) provided to us through your use of this website, mobile application, or other technology solution (collectively, the “Service”).
This Policy applies to Personal Information collected through the Service. It covers how we may collect, use, store, share, disclose, and otherwise process such Personal Information as of the date that this Policy is effective. This Policy does not apply to any other information collected by us through any other means, including through third parties.
“Personal Information” is defined in this Policy as information that identifies or can identify you personally and, among other relevant data, may include your:
- Name
- Postal address
- E-mail address
- Phone number
- Location via IP address
- Device being used to access the Service
We collect the Personal Information you provide directly to us through the Service, including when you create your account, provide contact information, and send other Personal Information to us through the Service. We may also upload your contact or other Personal Information into the Service if you provide that information to us offline or in other ways. Even if you do not send us any Personal Information, we may collect certain non-Personal Information about how you use the Service.
When you use the Service, we may collect the following Personal Information about you:
REAL ESTATE PREFERENCES
We may collect information on your real estate searches and preferences when you use the Service, including whether you plan on buying or selling real estate, home search criteria, information about financing for the purchase of real estate, and other information related to the purchase or sale of real estate.
USAGE ACTIVITY AND PREFERENCES
We collect information about how you interact with the Service, preferences, and settings. In some cases we do this through the use of cookies and similar technologies such as web beacons that create and maintain unique identifiers.
DEVICES AND SOFTWARE
We may collect information about the device and software you use to access the Service, including, for example, hardware, operating system, software and file names and versions, preferred language, unique device identifier, advertising identifiers, serial number, and network information.
LOG INFORMATION
When you interact with the Service, we collect server logs, which may include Personal Information including device IP address, access times, app features accessed, pages viewed, app crashes and other system activity, type of browser, and referral link information.
LOCATION
If you permit the Service to access location services used by your device, we may collect the location of your device while you are using the Service.
COMMUNICATION INFORMATION
Personal Information sent by you to us through email or other communications methods, including messaging functionalities of the Service.
To learn more about your ability to control the collection of the information above regarding your preferences, usage activity, device, software, log and location information through tracking and similar technologies, please see the sections on “Cookies” and “What’s the Policy on Third Party Analytics and Advertising Services“ below.
We may also receive Personal Information from other sources, including:
SOCIAL MEDIA
If you choose to link, create, or log in to your Service account with a social media service (e.g., Twitter, Facebook, Instagram, etc.), or if you engage with a separate app or website that communicates with the Service, we may receive Personal Information about you or your connections from that service. In many cases you can control what Personal Information you share with us through privacy settings available on those third party social media services.
THIRD PARTIES
If you interact with us in a capacity outside of the Service, including on any other platform or in person, we may combine or associate that information with Personal Information we have collected from you through the Service, as well as with pre-existing Personal Information or Personal Information we have collected from third party offline or online sources.
PRE-POPULATED PERSONAL INFORMATION
Pre-populated Personal Information is information that may include your name and email address, that you have given to a real estate professional with whom you have a pre-existing relationship. The professional may collect such pre-populated Personal Information from you with the sole purpose of pre-populating an account for the Service on your behalf and with your consent. You may choose not to finalize the creation of an account and may opt-out of all future communications from us by following the instructions in the account creation notification or by contacting us at the email address at the bottom of this page.
We may use the Personal Information collected as described above as follows:
PROVIDE THE SERVICE
Provide, maintain, and improve the Service, including, for example, to send or facilitate communications among you, independent real estate professionals and their affiliated entities, and other users of the Service, provide products and services you request (and send related information), develop new features, provide customer support, and send updates and administrative messages.
ANALYSIS
Perform internal operations, including, for example, to troubleshoot bugs and operational issues, improve security; conduct data analysis, testing, and research; and monitor and analyze usage and activity.
COMMUNICATE
Inform you about other services and products that may be available through us, our family of companies, our franchisees and/or companies with which we have a marketing relationship, and to provide you with a customer survey to assess your satisfaction with our services and products.
PERSONALIZE
Personalize and improve the Service, including to provide or recommend features, content, social connections, referrals, and advertisements.
The Service is hosted on servers located in the United States. Note that some countries may not provide the same level of data protection as your home country. If you are located, for example, in European Economic Area or Switzerland (collectively, “Europe”), your Personal Information will be transferred to the United States and possibly to other jurisdictions (e.g., to the location of a property for which you have requested information), which may not provide the same level of protection under your local data protection laws. In such cases, we rely on suitable Personal Information transfer safeguards approved by governing authorities. You may have the right to request a copy or information about those safeguards by contacting us as detailed below.
We may share the Personal Information we collect about you as described in this Policy or as otherwise described at the time of collection or sharing, including as follows:
THROUGH THE SERVICE
With independent real estate professionals and owners and operators of other franchised real estate brokerage companies to enable them to provide services you request through the Service.
With third parties to provide you a service you requested through a partnership or promotional offering made by a third party or us.
With the public if you submit to a public part of the Service, such as comments, social media posts, or other features viewable by the public or generally by registered users of the Service.
With third parties with whom you choose to let us share information, for example other apps or websites that integrate with the Service, or those with a Service with which we integrate.
THROUGH OTHER MEANS OF SHARING
We may share your Personal Information:
With independent real estate professionals and owners and operators of other franchised real estate brokerage companies to enable them to provide services you request through the Service.
With third parties to provide you a service you requested through a partnership or promotional offering made by a third party or us.
With the public if you submit to a public part of the Service, such as comments, social media posts, or other features viewable by the public or generally by registered users of the Service.
With third parties with whom you choose to let us share information, for example other apps or websites that integrate with the Service, or those with a Service with which we integrate.
Certain jurisdictions require the identification of the legal grounds for the collection, use, sharing, and other processing of Personal Information. We rely on the following legal grounds for the collection, use, sharing, and other processing of Personal Information as described in this Policy:
Necessary to provide information or otherwise carry out the performance of a contract with you as an individual;
Our legitimate interests, including:
- Performance of contracts;
- Implementation and operation of a group-wide matrix structure and group-wide information sharing;
- Customer relationship management, including other forms of marketing and analytics;
- Fraud prevention, misuse of company IT systems, or money laundering;
- Physical, IT, and network perimeter security;
- Internal investigations; and
- Intended mergers and acquisitions.
Compliance with legal obligations and/or defence against legal claims, including those in the area of labor and employment law, social security, cand data protection, tax, and corporate compliance laws.
Protection of the vital interests of any individual;
Performance of a task carried out in the public interest or in the exercise of official authority vested in us; and
Consent, as permitted by applicable law.
The Service may integrate with social sharing features and other related tools which let you log in to the Service or share actions you take on the Service. Your use of such features enables the sharing of information with your friends or the public, depending on the settings you establish with the social sharing service. Please refer to the privacy policies of those social sharing services for more information about how they handle the data you provide to or share through them. We do not receive or store passwords to your third party social media accounts in this context.
We will retain your Personal Information only for the period necessary to fulfill the purposes outlined in this Policy or as set out in our contracts with our franchisees, unless a longer retention period is required for our legitimate business purposes or permitted by a law that applies to us.
WHAT ARE COOKIES?
Cookies are small data files stored in your device memory when you visit a website. Cookies and similar technologies are widely used by websites to make them work more efficiently, as well as to provide information to the website operator about how users are using their website.
HOW DOES THE SERVICE USE COOKIES?
We use cookies to improve the Service and your experience, for example to enable you to move easily between the pages of our Service websites. We also use cookies for analytics purposes, to see which areas and features of our Service are popular, and to count visits. Additionally, we may use ‘web beacons’, which are electronic images that may be used on the Service, including in our emails to help deliver cookies, count visits, and understand usage and campaign effectiveness.
Essential cookies are essential, as they enable you to move around the Service and use its features. Without these cookies we could not, for example, authenticate your login or remember that you are logged-in as you move through the Service.
Functionality cookies allow us to remember choices you make (such as the region you’re in) and tailor the Service to provide enhanced features and content for you. For instance, they can be used to remember your login details or remember your nickname when you next login. They may also be used to provide services you’ve requested, for example leaving a comment on the Service.
Analytics & performances cookies collect information about how the Service is used, for example which pages users visit most often and if any error messages are displayed on certain pages. Information collected using these cookies is used to monitor activity on the Service and understand how it is being used.
